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Group Travel

Knowing all the hottest global locations is one thing, having the tools to get you there is another. Gray Dawes Events can do both with our group travel event services. We’re IATA and ABTA bonded and have our own in-house flight booking system to secure the lowest cost, most flexible airfares. Our long standing relationships with all major hotel groups allow us to offer the best rates on accommodation and meeting space. We also arrange Eurostar and train travel, plus coach hire within the UK. For any group travel requirements, give us a call.



When booking flights for large groups, juggling passengers, seats, luggage and check-in can quickly become a headache. Utilising a group travel expert like us relieves the stress and makes life a whole lot easier!

Group Travel Explained

By and large, Group Travel is defined by 10 or more individuals travelling to the same destination – but not necessarily from the same location or on the same date.

For these more complex enquiries (those with multiple departure locations or travel dates), we’ll utilise our group buying power and unique industry positioning to provide the lowest possible individual fares. Plus we’ll manage all bookings for you on an individual basis. For those with simpler requirements, we’ll be able to take this one step further and consider Group Airfares…

Group Airfares

When 10 or more* are travelling to and from the same destination on the same flight – eg: 15 travellers flying from Edinburgh to Barcelona on 5th December at 09:05, returning on 7th December at 17:30 – Group Airfares can come into play.

This type of airfare offers specially contracted rates for groups that give a guaranteed fare.  They come with their own unique rules, usually making them far more flexible than a standard ticket. So, the benefits to you include the ability to hold them own reserve for a longer periods of time, for example.

*Note group numbers vary on low cost airlines, and can be as high as 30 in some cases.

Why Book Group?

There are some great advantages to booking a group airfare:

  • All fares are priced the same, meaning guests won’t pay different amounts.
  • They usually include a longer hold on seats without the need to provide passenger details, giving you extra time to confirm who will be travelling without having to pay cancellation or change fees (fees do apply after tickets have been issued). Better still, if you do need to make any last minute changes or cancellations, the fees tend to be much cheaper than a regular ticket.
  • They can often be booked with just a deposit, so there’s no need to find a large amount upfront while you’re still finalising your plans.
  • And finally, it’s usually possible to include seat selection and dedicated check-in for your group, to make co-ordinating your passengers easier – you can sit certain guests together – great if you want to network with a specific passenger!

More Than Just Flights

From negotiating and contracting group flight rates to booking and managing airport accommodation, airport parking and airport lounges through to a full VIP experience involving private aircraft charter, VIP terminal entry and off-site check-ins we are here to ensure your whole event runs smoothly.

What’s more, being part of the Gray Dawes Group means we’re a fully licensed and bonded ravel agent, with no need to bring in third party supplier to purchase tickets from. It’s all us!

Fancy a chat?

Get in Touch

If you’re looking to make your next event the next big thing, no matter how big or small, we’d love to hear from you.

Star a conversation with us by using the contact form on the right or give us a call.


08448 553760