EVERYTHING YOU NEED TO KNOW…
We are currently making changes to the Gray Dawes network which will effect how you use and access your files in the future. Below you can learn about the main changes, including the new applications we will be adopting and what you, as a user, need to do as soon as possible.
Our first change is the implementation and adoption of OneDrive, the Microsoft cloud service that connects you to all your files. It lets you store and protect your files, share them with others and get to them from anywhere, on all your devices. This is where you will begin to save your files instead of using your desktop or documents on your computer or laptop.
WHAT DO YOU NEED TO DO?
We need you to delete any old documents you no longer need before we transfer over to OneDrive.
Eventually we’ll be paying to back up our data by the amount stored, so the less data we transfer over to OneDrive, the cheaper it costs.
When we’re ready to switch over to OneDrive you will receive a prompt to click two buttons to complete the process.
All files must be in your documents, pictures or desktop; any files outside of these areas will not be transferred.
This process is incredibly important to the Group and we don’t want you to lose any files.
Therefore, another internal comms will be sent out before we initiate the switch over to OneDrive, so users will know what to expect and when.
WHAT IS ONEDRIVE?
GET UP TO SPEED
Every Microsoft product is designed to drive collaboration and efficiency. Microsoft OneDrive is no exception. OneDrive is integrated into the Office 365 offering and works seamlessly with all Office products.
This handy video will show you how to access and set up your OneDrive account as well as some other useful tips and tricks which will help you get up to speed with our new storage system.
Watch to find out more…
Microsoft Teams is what we will use for as our new file storage system. Where we currently save our documents in shared drives such as the P: Drive, these will be replaced with Team’s folders. This will mean that you can access your shared files through the Microsoft Teams app on any device. The Teams App will only give you access to the folders that you need, rather than seeing the entire company’s shared files, meaning a better user experience.
WHAT YOU NEED TO KNOW
Managers will be responsible for the channels by adding members who will then have access to various folders and files.
The IT team will train managers to demonstrate how this is set up and teach them how to keep channels organised as they grow.
We will upload existing shared folders from the P:Drive, that are correctly named ‘departmentname 2021’.
Therefore, if there is anything that staff need from the shared drives, please take the time to name them correctly or they could be lost.
Anyone documents which currently sit outside of the P: Drive need to be moved as soon as possible. This includes Manchester files such as Amber Road and INC.
The P:Drive is the only location we will be doing a central upload from.
Any files that aren’t in OneDrive or Teams could be lost once we migrate over to our new network.
It’s essential that everyone plays their part and moves their files ready for upload to these new applications. We appreciate your support in this process.
WHAT IS TEAMS?
Microsoft Teams is a collaboration app that lets your team stay organised and have conversations all in one place. In this tutorial, you’ll learn how to use it. Within the Microsoft Teams app, the “Teams” icon will show you all of the teams that you’re a part of.
Teams are made up of channels broken down by topic. Within each channel you can hold meetings, have team conversations, and share files.
Watch to find out more…
GOT A QUESTION?
Fill in the contact form to the right and the IT Support Team will answer your query as soon as possible.
Alternatively you can visit The Hub and fill in a support ticket here.